Receptionist / Administrative Assistant

Location: Val d'Or

Brand/Division: Construction Equipment



The Administrative Assistant is responsible for office duties such as ordering office supplies and managing mail, service-related tasks such as assisting in typing service quotations and managing the in-bound and out-bound correspondence for the Department.


  • Answer telephone calls with a high level of customer service.
  • Ensuring the highest level of service in all dealings with internal and external customers.
  • Greet all visitors and direct them to the appropriate person.
  • Work with all Dept.’s in making the branch run smoothly and efficiently.
  • Maintain an organized and clean reception area.
  • Sort incoming and outgoing mail and couriers.
  • Order Stationary & office consumables.
  • Prepare delivery books for sold equipment.
  • Issue and receive branch purchase orders & communicate with Accounts Payable on various vendor issues.
  • Manage Payroll and timecards.
  • Communicate with Payroll Dept. on all payroll reports, problems, issues, etc.
  • Tracking of employees sick leave and vacation times.
  • Update employee lists.
  • Rename and file parts delivery slips electronically
  • File paperwork froms as per internal policy and controls.
  • Credit card reconciliation.
  • Any other duties that may be assigned.


  • Excel & Word proficient.
  • Detailed-oriented.
  • Able to multitask.
  • High level of organizational skills.
  • Prioritize time sensitive tasks.
  • Willingness to work OT when required.
  • 2 – 5 years’ experience in a corporate receptionist role.
  • Bilingual in French would be an asset.
  • Experience with SAP would be an asset.


  • Post-secondary diploma and/or relevant work experience.

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I understand that completion of this form does not guarantee employment. I certify that the information provided on this application (and accompany resume, if any) is true and complete to my knowledge. I accept that any false answers or omissions or the receipt of unsatisfactory references may disqualify me from employment or cause my dismissal. I also authorize the investigation of all statements included in this application and the obtaining references and release from all liability or responsibility all persons and corporations requesting or supplying information. Further, I understand that any employment offered is for no definite period.

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