Receptionist / Administrative Assistant

Location: Val d'Or

Brand/Division: Construction Equipment

tractor

SUMMARY:

The Administrative Assistant is responsible for office duties such as ordering office supplies and managing mail, service-related tasks such as assisting in typing service quotations and managing the in-bound and out-bound correspondence for the Department.

DUTIES AND RESPONSIBILITIES:

  • Answer telephone calls with a high level of customer service.
  • Ensuring the highest level of service in all dealings with internal and external customers.
  • Greet all visitors and direct them to the appropriate person.
  • Work with all Dept.’s in making the branch run smoothly and efficiently.
  • Maintain an organized and clean reception area.
  • Sort incoming and outgoing mail and couriers.
  • Order Stationary & office consumables.
  • Prepare delivery books for sold equipment.
  • Issue and receive branch purchase orders & communicate with Accounts Payable on various vendor issues.
  • Manage Payroll and timecards.
  • Communicate with Payroll Dept. on all payroll reports, problems, issues, etc.
  • Tracking of employees sick leave and vacation times.
  • Update employee lists.
  • Rename and file parts delivery slips electronically
  • File paperwork froms as per internal policy and controls.
  • Credit card reconciliation.
  • Any other duties that may be assigned.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

  • Excel & Word proficient.
  • Detailed-oriented.
  • Able to multitask.
  • High level of organizational skills.
  • Prioritize time sensitive tasks.
  • Willingness to work OT when required.
  • 2 – 5 years’ experience in a corporate receptionist role.
  • Bilingual in French would be an asset.
  • Experience with SAP would be an asset.

EDUCATION/TRAINING:

  • Post-secondary diploma and/or relevant work experience.

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