Clerk Accounts Payable

Province: Ontario
Branch: Mississauga
Employment Type: Full Time
Number of Positions: 1

Clerk Accounts Payable

SUMMARY

Strongco Corporation is one of Canada’s largest multiline mobile equipment dealers. Strongco sells, rents and services equipment used in sectors such as construction, infrastructure, mining, oil and gas, utilities, municipalities, waste management and forestry. Strongco has approximately 515 employees servicing customers from 27 branches in Canada. Strongco represents leading equipment manufacturers with globally recognized brands, including Volvo Construction Equipment, Case Construction, and Manitowoc Crane.

DUTIES AND RESPONSIBILITIES

  • Maintain a daily on-going file of payable invoices sorted by vendor.
  • Match vendor’s invoices received daily to purchase order receipts (SAP).
  • Verify invoices for accuracy i.e. quantities of items received match the amounts billed, vendor’s prices agree to purchase order, verify correct extensions of invoice values, ensure proper sales taxes have been charged.
  • Return incorrect invoices to vendor for corrections.
  • Forward invoices not properly matched to pertinent Strongco personnel for follow up approval to obtain additional PO for items billed but not received and or approval of price discrepancies. All invoices with a discrepancy greater than $100 or 10% of the value received must be returned to the Strongco person responsible for the purchase of the goods for verification.
  • Vouch all matched vendor’s invoices into SAP for future payment daily.
  • Answer daily phone calls and emails from vendors requesting payment and forward requests on to the AP supervisor.
  • Receive cheque stubs from cheque run from the AP supervisor. Match the cheque payment detail to the vouched vendor’s invoices and PO receipts to verify accuracy of the cheques issued.
  • Weekly follow up of vendor’s invoices received with no Strongco receiving documents. Forward to the pertinent Strongco personnel for approval.
  • Ongoing reconciliations of vendor’s statements. Request any missing invoices from vendor.
  • Processing of employee expenses as required
  • Fill out credit application for vendors.
  • Reception telephone backup.

CORE COMPETENCIES:

  • This role requires the individual to work full-time in the Company’s Mississauga office and is performed primarily utilizing a computer, Company software and a telephone.
  • Double vaccination is a requirement

EDUCATION/TRAINING:

  • The preferred candidate must have a minimum of 3-5 years’ experience in A/P.
  • He/she must be highly detail oriented and organized with excellent communication and interpersonal skills, could act and operate independently with minimal daily direction from manager to accomplish objectives.
  • He/she must be able to work cooperatively and collaboratively with all levels of employees and management.
  • Experience with SAP is considered an asset. Proficiency with email and Microsoft Office applications is required.
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