SUMMARY
The Receptionist is responsible for office duties such as ordering office supplies and managing mail, service-related tasks such as assisting in typing service quotations and managing the in-bound and out-bound correspondence for the Department.
DUTIES AND RESPONSIBILITIES
- Invoice entry in SAP and forward invoices to Mississauga;
- Enter salary report for Salaried employees and forward it to payroll;
- Make submissions for sales representatives as required;
- Perform the ATTACK for the SAAQ and obtain license plates when machines are rented;
- Prepare the machine delivery package;
- Coding the transport of parts;
- Write parts and service agreements and ensure follow-up;
- Receiving and distributing all incoming mail;
- Take calls and welcome customers at the front desk;
- Manage the Caretrack for Quebec;
- Handle expense accounts for salaried employees;
- Take care of petty cash and accounts receivable and generate reports;
- Take care of the Interac machine and generate reports;
- In charge of classifying customer invoices and all the paperwork for the branch.
CORE COMPETENCIES:
- Excel and Word proficient;
- Detailed-oriented;
- Able to multi-task;
- High level of organizational skills;
- Respect for time-sensitive tasks;
- Willingness to work OT when required
EDUCATION/ TRAINING:
- Have a minimum of experience with a multi-line telephone system
